The Opportunity
An exciting opportunity has arisen for an organised and proactive Bid Coordinator to join a growing and collaborative business support team based at Harwell Campus.
This role is ideal for someone with previous bid support, proposal coordination, or project administration experience who enjoys working in a fast-paced environment where attention to detail and strong organisational skills are essential.
Working closely with Business Development and operational teams, you will play a key role in identifying opportunities, coordinating submissions, and supporting the successful delivery of bids and proposals across a range of projects.
Key Responsibilities
- Monitoring tender portals, frameworks, and online opportunities to identify suitable bids and proposals
- Supporting the bid qualification and go/no-go decision-making process
- Assisting with the preparation and coordination of tender submissions and proposal documents
- Conducting research and compiling information to support high-quality bid responses
- Formatting, proofreading, and editing documentation to ensure accuracy and compliance
- Supporting the creation of engaging proposal content when required
- Managing bid deadlines and ensuring timely submission of all documentation
- Creating and maintaining project plans and schedules using internal systems and software
- Maintaining organised bid libraries and ensuring documentation is accessible and up to date
- Tracking bid activity, maintaining records, and supporting analysis of win/loss data
- Assisting with continuous improvement of bid and proposal processes
- Working collaboratively with internal teams to support successful project delivery
- Ensuring compliance with company policies relating to health & safety, security, and environmental procedures
Skills & Experience
Essential
- Previous experience in bid coordination, proposal support, administration, or a similar role
- Excellent written and verbal communication skills
- Strong organisational and time management skills
- Ability to manage multiple projects and deadlines effectively
- High attention to detail and strong proofreading abilities
- Confident using Microsoft Office applications including Word, Excel, Outlook, Teams, and SharePoint
- Professional and proactive approach with strong interpersonal skills
- Ability to work both independently and collaboratively within a team
- Flexible and adaptable attitude in a busy working environment
- GCSEs (or equivalent) including English and Maths
Desirable
- Experience using project scheduling or workflow software such as Monday.com or AccessPlanIt
- Knowledge of proposal and tender submission portals
- Experience working within training, learning & development, or professional services environments
- Project management qualifications such as PRINCE2, APM PFQ, or similar
- Bid or proposal management qualifications
Benefits
- Competitive salary package
- Generous holiday allowance including additional Christmas shutdown leave
- Pension scheme with employer contribution
- Healthcare cash plan
- Employee discount platform
- Cycle to work scheme
- Employee wellbeing support and assistance programme
- Mental health first aid support
- Ongoing professional development opportunities
Equality & Inclusion
Our client is committed to creating an inclusive workplace where everyone is treated fairly, with dignity and respect. Applications are welcomed from all suitably qualified individuals regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
We are an equal opportunities employer and welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, race, religion or belief, sex, or sexual orientation.